Police Records Management Technician
$48,000 - $60,000 a year
* Associate's Degree
* High School Diploma or GED
* Fingerprint Clearance
Full Job Description:
Performs a variety of detailed and responsible duties related to confidential police reports, law enforcement/police records as well as technical work requiring initiative and sound judgment in support of law enforcement activities. Work is performed independently with general supervision from the Administrative Services Manager. Exercises no supervision.
Monday-Friday, 8:00am-4:30pm, hours may vary slightly based upon needs.
Examples of Duties:
Completes and assures correct coding of initial, incident, complaint, and arrest reports according to violation type and any other pertinent information pursuant to applicable state statutes and federal reporting systems.
Enters and maintains the integrity of data into a computer system to build databases that provide information for criminal activity, management of records, statistical reports, and special searches as required.
Transcribes case narratives, statements, correspondence, reports, etc. from voice recordings, direct dictation or drafts, which are utilized for case completion or investigation and prosecution purposes.
Operates and maintains multiple computerized systems for entry and retrieval of information for various law enforcement functions; enters data and scans reports in computerized imaging and retrieval systems.
Fulfills public requests for the release of police records and documents in accordance with MN Data Practices, utilizing knowledge of the Data Privacy Act and its application towards release of law enforcement information.
Conducts and reviews criminal history and background checks in conjunction with processing permits and licensing documents; transmits and receives teletype transactions for various other purposes in compliance with the Bureau of Criminal Apprehension Criminal Justice Information Systems standards.
Ensures proper management of permit and licensing documents, arrest and fingerprint records, warrants, police reports, and related documents in accordance with departmental standards and legal requirements.
Maintains excellent public relations through communications with public and other departments and agencies; responds courteously to inquiries, provides information within scope of responsibility, and refers calls as appropriate to other parties; may independently handle situations that may occur with irate persons either by telephone or personal contact.
Performs receptionist duties including but not limited to the following activities: receiving and screening of visitors, answers telephone calls and assists the public by telephone and in person at the front counter; responds to questions regarding department procedures for the public and outside law enforcement and related agencies as appropriate; and transmits records to other agencies as required.
Processes and maintains both automated and manual confidential and sensitive police records, safeguarding data, while maintaining the confidentiality of information as prescribed by law.
Participation in police department community outreach activities (e.g. National Night Out)
Participation in City of Maple Grove employee advisory committees.
* High school diploma or equivalent, and/or significant experience in the field.
* One to two years of responsible administrative/clerical experienece.
* Possession of or ability to obtain the Minnesota Bureau of Criminal Apprehension Terminal Operators Certification within one year from date of hire.
* Experience within a law enforcement agency is preferred.
* Associate's degree or higher in a related field.