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City Records Manager, City of Minneapolis

Enterprise Information Governance
* Develop, implement, and manage an enterprise information governance program consistent with the relevant provisions of the City's Information Governance ordinance (City Ordinance Title 2, §41), information governance program, and Records
* Management policy as well as the Minnesota Official Records Act (Chapter 15.17), Minnesota Records Management Act (Chapter 138.17), and Minnesota Government Data Practices Act (Chapter 13), and other relevant laws. Establish and enforce enterprise standards, administrative policies, procedures. Lead or participate in, promote, and provide professional support for systematic and efficient information management initiatives, and advocate for the importance of and compliance with the Information Governance program.
* Oversee the establishment of records retention schedules for the City including individual specific schedules for specific departments. Work closely with City departments to ensure compliance with the City Information Governance program.
* Consult on development of departmental programs, provide training to and maintain awareness among all City staff. Advise departments on business systems and processes related to information governance.
* Maintain a comprehensive understanding of information related risks faced by the City and develop procedures to mitigate risk within agreed-upon tolerance levels.
* Continuously monitor the legal and regulatory environment as it pertains to the City's responsibility for records and information management requirements to assure compliance, information security, appropriate retention and accessibility issues, and related matters.
* Ensure the education, training, and organizational awareness of all levels of city staff on policies, processes, and procedures for R&IM and public records disclosures.

Records & Document Center
* Oversee document production and warehousing services for City departments, maintaining service levels within established parameters. Establish policies and procedures and maintain an environment of controls.
* Oversee revenue forecasts and cost estimates, maintain and meet budget objectives for the internal service funded Document Solutions Center. Set competitive and sustainable rates for services. Oversee billing of City departments for services provided. Establish rates to be applied to all printing and mail services provided to City departments.
* Manage the City's Records Center and oversee the warehousing of non-current records for City departments within identified lifecycles and retention schedules. Conduct the destruction of eligible records, as authorized by state law.
* Serve in a backup capacity during periods of absenteeism or peak service demands.
City Archives
* Supervise the City's Archival program in accordance with state law and best practices.

Required Qualifications: Minimum Education: Bachelor's Degree or equivalent in Library Science, Records Management/Archives, Public Administration, Information Systems/Technology, or related discipline.

Minimum Experience: Five years of experience in one or more of the following:
* Development, implementation, and administration of an enterprise records and information management program,
* Development, implementation, and administration of an organizational library or archival program,
* Development, implementation and administration of records warehousing operations

Leadership experience, including personnel supervision and performance management within a large multi-function organization

Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Licenses/Certifications: Prefer one or more of:
Certified Records Manager,
Certified Information Governance Professional,
Certified Archivist
Certified Records Analyst
Or equivalent industry certifications.

A resume is a required attachment, cover letters are preferred


Eligible List
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

For More Information and to see Skills/Education requirements go to: agency.governmentjobs.com

 





 
 

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